Head in the Sand would be a Lot Easier

I have cited John Huetter of Repairer Driven News several times in the last few months and today I am linking an article from Nov 29th.

John does an excellent job of providing information with a minimum of opinion. Understanding of facts should precede action and John is providing an overview of the facts that will form the basis of action.

John’s article is about a 2017 Mazda 5, which is another example of ‘just a car’; very nice but very affordable so a lot of them will be on the road.

The facts that are presented in the article, about vehicle structure and electronics imply that the correct action will be to pay careful attention to model specific structure and electronic systems.

The technology in this vehicle will not respond well to last year’s repair methods and metrics. The owner paying for his own repair will have trouble embracing the extra cost for needed safety factors that are invisible, the insurance company working with last year’s KPIs (Key Performance Indicators) based heavily on fast turn around and cost minimization will have trouble with it and the collision shop will have trouble with the cost of equipment and training.

However, using these outdated methods the car will still leave the repair shop looking and driving as it did before the accident and nobody is judged or held to account if safety factors have not been carefully considered.

Putting real effort into getting it right takes time and is expensive; it is a lot easier for participants to keep their heads in the sand and keep working to last year’s performance measures.

Position Statements from Vehicle Manufacturers

‘Position Statements’ are the current hot topic in the collision repair world, particularly those that deal with electronic code scanning.

Position Statements are written by vehicle manufacturers to summarize and highlight certain aspects of their repair procedures. They are not being written and published to reveal new information; they are reiteration and reinforcement of information that is already in the company’s service and repair information manuals and bulletins. They serve a purpose by gathering information from not easily found locations, summarizing it and putting it forward in a clear format.

The main reason for position statements is not to educate the repair industry but to minimize arguments between progressive repairers and insurance adjusters.  The insurance industry has taken a recent stance that if a manufacturer has not written a position statement on a particular procedure then that procedure does not really need to be done and therefore does not need to be paid for.

A very causal example of a position statement would be

‘that thing on line 12 on page 47; we really mean it and you do have to do it for a complete repair.’

A less flippant example would be one of further explanation or interpretation of a procedure

‘we do mean what we said on line 12 page 47 and it must be applied in all cases where x has occurred. It is also recommended in cases of y and z’

Progressive repairers will in most cases want to follow the recommendations. Most insurers working under their current models will want to interpret ‘recommended’ as ‘unnecessary’ or ‘sometimes’ and will pay for it only on a case by case basis.

The result is an unpredictable application of approvals and procedures, once again resulting in a very wide range of repair quality and integrity.

There are several sites where these position statements have been aggregated and if anyone is interested a search for ‘OEM Position Statements’ will bring up pages of links.

It will be quickly apparent that a level of industry knowledge is needed to navigate, understand and interpret this information.

Once again I can close with my oft repeated theme; ‘we will get there but we are not there yet.’

Rationalize all you want but… It’s Always About The Money.

To start with myself and the collision repair business I own, my decision has been to invest heavily now in equipment and training in order to be able to stay in the business and repair vehicles 5 years from now. This makes business life more complicated and less short term profitable, but it is about long term survival and profit. Many others have followed this model, but by no means the majority.

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Another group of collision shop owners, after taking an intelligent look at the technology that is coming at them have made the decision to make only maintenance investments and make as much money as they can for the 3 or 4 years remaining under the old model of the collision repair business.

A third group of repair industry people, much larger than it should be, barely has a clue that things have changed; they just keep ‘repairing’ cars like they did 5 years ago and 10 years ago.

Insurance companies market their products primarily on price. They will spend as little as they can on claims so that they can keep their rates as low as possible. The first one to raise rates in order to offer better claim service will lose short term business to competitors who have not raised rates. In legitimate defense of this business model, consumers buy on price and very few (none) of them read the policies they buy and in any case they don’t think about the claim side of the equation.

In further partial defense of the insurance industry the vehicle owner who is paying out of pocket for his own repair is very concerned about price. It is easier to sell him at $1,200 rather than $1,500 if the $1,200 repair looks the same on the surface.

Yesterday I wrote about the lack of regulation in the vehicle repair industry. In many jurisdictions there are no rules (although in many areas of America the hot potato of liability is tossed back and forth) and insurance companies will happily pay less rather than more for a repair. With this lack of regulation the repairer who chooses not to invest in equipment is in an excellent short term position. The cars are going out the door, the insurance company is not being asked to pay for sophisticated repairs, nobody has to think outside of yesterday’s box and the vehicle owner is once again now the wiser.

 

Standards and Regulation for Vehicle Repairs? Not Much

These three photos probably do not need explanation to most people; an airplane under repair, an open 110V electrical box in a renovation and a late model car partially re-assembled after a collision.

The work depicted in each image requires a level of expertise to be completed safely. Most people would not be surprised to learn that the mechanic working on the plane is government certified and has to sign off on the work with his current certification number before the plane can go back into service. Most people also will not be surprised to know that while a homeowner can do his own electrical work without certification, if the work is being done under a municipal building or renovation permit it has to be completed and signed off by a registered electrician, again with a current certification.

These same people will be surprised to know that in many (most) jurisdictions nobody has to be certified and nobody has to sign off on the car repair. In our jurisdiction of British Columbia there are no government requirements that a person working in the collision repair industry be licensed or have any certification. This then means that there are no regulations or mandated standards on how the work is done. Which then means that standards could be determined or influenced by the repair person, the business owner, the vehicle manufacturer, the insurance company or perhaps the vehicle owner.  These participants are not all motivated by the same result.

In the past, with much less complex vehicles this Wild West environment did not cause more than the occasional anecdotal problem. In the future that is now upon us this unregulated environment exposes vehicle owners to real dangers.

This September 22 article, by John Huetter at Repairer Driven News, suggests that there is a realization of the requirements for regulation and standardization, although it is still in early stages.

A Current Reality – Correct Repairs are Not Easy

The intent of this site is to inform owners about the current state of vehicle repairs, it is not to pick sides on who is getting it wrong. The insurance companies are working hard to get to the needed new model and until they see the path that they will be taking there will be a lot of incomplete and incorrect repairs.

The repairer side is equally in need of a new business model. They are currently being paid for incomplete repairs and the incentive for better work is limited. Complete Next Accident Ready repairs first require very good research and documentation, which in turn require skills that are not yet widely available to the industry. The physical repair then requires specialized current equipment and the skills to be able to use that equipment; the equipment and training are expensive and not trivial to incorporate into existing workplaces.

Here is an example; this one involving the recalibration of a forward facing camera after a windshield replacement.

  • First we have to know that is a needed step
  • Then we have to ask the insurance company to pay for it, because it is not yet automatically in the system.
  • The equipment to do this calibration is available to the aftermarket, but at a cost of close to $6,000 for the one brand only and we would need the training to use it. We may get to that point but we are not there today.
  • The recalibration can be done by the dealer at a cost of $135; we will get a discount of 15% on this so our margin is $20.25.
  • For this $20.25 we have already made several phone calls and now have to drive the car to the dealership and then go back to pick it up the next day.
  • The customer, who had been hoping for a one day turnaround now needs a service car and an explanation of why the car is not ready.

It is little wonder that not a lot of calibrations are being done, the car will not signal the owner in any way that the camera may be out of calibration and it is easier for most repair shops to simply not know about this needed step, either willingly or through true ignorance. Insurance companies will pay it out as a complete claim and not question why the calibration was not done. The repairer did not have to spend time on a procedure that had no profit and the insurer paid less than it would have. For now these two are happy with the outcome and the owner is none the wiser.

This will change, but it is the current reality.

OEM Requirements for Vehicle Code Scanning – Tension between Industry Participants

This article from Repairer Driven News reviews a panel discussion last week at the SEMA conference and trade show. I was at the session myself and felt the tension that is hinted at in the article, between manufacturers and insurers with repairers and vehicle owners caught in the middle.

It was clear to me that the instructions for the panel members were that they were only to provide information and not discuss who is to pay for the required actions that flow from this information.  Manufacturers are saying that with modern cars these procedures are needed, but the insurance companies are resisting implementation.

Justin Miller of Nissan took a deep breath and went as far as he could to express his frustration based on his participation in a previous panel at the 2016 NACE conference “some of the insurance partners had mentioned … By saying ‘all,’ we weren’t kind of being clear enough.”

That quote captures the current situation; none of the insurance companies want to be the first to move because then they will be the first to need to increase rates.

This second article is taken from Claims Magazine May 1016 issue. In this article the writer who as an appraiser is one step closer to the insurance industry discusses the importance of scanning.

He is writing in an insurance industry magazine which suggests that the insurance industry is starting to recognize the need for this work. Starting to, but they are not there yet.

Report from SEMA 2016

This post may come across as very vague, but only three paragraphs are being used for something that could go on for pages, which no one would read.

SEMA is the Specialty Equipment Manufacturers Association and despite its name has become the operator of one of the two major showcases for collision repair equipment, technology and education. There is a significant, almost overwhelming trade show floor and four days of seminars and presentations on a wide range of topics.

After the first day, I am encouraged by the information I was taking in. There was nothing that suggested the themes and issues highlighted in previous posts are wrong, but there is a hint that progressive operators may be able to find a way through the chaos of the technological change that is happening.  Words like culture, scale, documentation and training came up in different presentations. The path forward will not be presented in a simple way that everyone can follow, because at this time the path forward is not yet known.

The indicators are there however that those who are ready to participate in the development of the way forward will be able to collectively get to a point where cars are being repaired to true pre-accident condition.

Repair Procedure Variability – Another Reason

Here is another take on why the 5 year period we are in now will continue to be chaotic. In this case, it has nothing to do with good or bad, right or wrong, but rather the complexity of matching reaction time and responsiveness between organizations of vastly different sizes.

A somewhat lazy business theme of the last 20 years is that small companies are virtuous because of their quickness and nimble responsiveness and large companies are less virtuous because they are slow to change and react. An argument can however be made that the differences in reaction time are not a matter of good or bad, but simply a function of size, or what you could call business physics.

A 20’ speedboat turns a lot quicker than an ocean freighter, but that does not make it a better vessel.

The collision repair facility that I own has 15 employees and a sales volume sufficient to support staff training and ongoing equipment upgrades. Well trained staff and good current equipment allow us to run a progressive modern operation. We are well versed with current protocols and processes and work well with all insurance companies.

Applying Next Accident Ready principles requires us to do work that is not currently covered by these, largely automated, protocols and processes. RFINA procedures that are required are introduced into the work flow and billing process through a very labor intensive way, with additional documentation, photographs and communication both within our operation and with our external clients (these are in most cases insurance companies.)

This extra work obviously takes more time and we have seen that as we work toward understanding and implementing these procedures there has been a negative effect on productivity and revenue.

We can see all this on a day to day basis, and we knew at the start of this transition that there would be costs associated with the transition. Our small size allows us to adjust immediately if we see that the costs have become too high or we see that something we are doing is not correct. This adaptability is not an indication that we are unusually talented, but is simply a function of size.

The insurance companies that we work with have far more than 15 employees and realistically has a very limited ability to manage claims and interactions outside of well established, standardized and in any cases automated processes.

This is not a knock on insurance companies, it is simply a matter of scale. As a vehicle owner this scale works for you because it allows the insurance company to sell you a policy at a manageable price.

Change is needed but for big companies this change cannot happen in a spontaneous way.  There will be key people within that large company who will have a very clear vison of the future but the changes needed to get there cannot be done without a lot of planning, training and the involvement of a lot of people.

If it does not work out as well as needed the change back is difficult and sometimes impossible.  That ocean freighter that is very much needed to move massive loads will not turn on a speedboat dime.

It May Cost a Lot But That is Only Part of the Problem

A friend in Ontario sent this link to a Province article by Mike Smyth. Yes the wonders of the internet, he is in Ontario, I am in the lower mainland but he saw the BC article that I missed completely.

Mike had a point to make about expensive parts being one reason why insurance costs are rising and he made that point accurately.

However, his article invites a bit more comment; the cars need to be repaired correctly. A broken headlight is easy to see, and the cost of replacing the light can be determined. With the Mazda example the new light gets put in, aimed, high and low beam checked and away you go, with the insurance company paying close to $2,000. But did anyone check if the lights have Auto Dimming or Active Cornering Response and do these features need to be recalibrated. The camera behind the Camry windshield may turn on and send information, but if it is not aimed correctly it will send the wrong information and the auto braking feature will not be there for you the next time it is needed.

To continue the example of how carefully repair procedures have to be researched before repairs start, I have no idea if Mazda 5 headlights have any auto features (I made up the Active Cornering Response phrase, but it sounds as real as Lane Watch which is a current Honda feature) and I don’t know if the Camry camera controls Auto Braking. I would need to go to one of a few sources of information to determine if these features are in these cars or not. If I think I know because the last Mazda 5 we worked on did not have these features I am getting it wrong, one trim level difference and many almost invisible features can be included.

And as a fun comment on the Tesla that Mike led off with. I hope ICBC sold that with solid documentation to keep it from being registered after repair. My guess is that it will be repaired, because there is no market for Tesla used parts and whoever bought it will figure out a way to register it somewhere. If Tesla thinks it can’t be repaired they will not supply parts nor technical information so whoever does the work will be improvising and whoever buys the car will not be buying a Tesla but something that could be a called a TesLike. That car will definitely not be ready for its next accident.

The Importance of Information and Who is Using it

This article by John Heuter, the Editorial Content Director at Repairer Driven News has some useful statistical information and includes an easy to follow video on the importance of correct repair procedures. However I am reposting this article less for these features than as supporting information to articles I have written and posted previously. This article supports and affirms the importance of Next Accident Readiness and also affirms that this is a concept that still needs time to become a part of industry procedure and culture.

You will see that John uses a medical example to demonstrate the need for information as I did in the How and What post of August 18.

The quote in the article from Mike Anderson of Collision Advice is consistent with the themes I have used in other posts, with Complexity in Every Car from September 21 being a good example.

Mike looks to improved information access as a solution and I do not disagree with him at all in this opinion, but for most problems there is more than one possible solution. Another solution, one that is more time consuming and costly to the individual repair facility, is the development of a new role in the management and support structure.

The list of industry participants in Next Accident Ready Leadership post of September 7th includes roles that are currently in place in most collision repair shops. In looking at the list in the Leadership post, there is no role of Damage Report Writer or Tech Researcher.

The natural first thought when requirements start to change is to redefine roles and add responsibilities while looking to improvement in efficiencies and technology to free up the time needed. This is what Mike is suggesting with his discussion of added features to estimating programs that will allow today’s estimators to become tomorrow’s Damage Report Writers.

I will go out on a limb and suggest that today’s estimators have enough to do now with their duties including customer contact, parts ordering, insurance liaison and collaborative scheduling of work. To give them access to a huge amount of new information and expect them to work properly with it is unrealistic. To expect them to put their faith in an automated program without having the training to interpret or fact check (to use a current popular theme) is not good business.

The role of Damage Report Writer or Tech Researcher is currently needed; after some years of experience and further automation it may be that this function can be combined with the estimator/customer service rep but initially the specific skills and learning required mean that a separate role is needed.

In the How and What post a medical example was used. For this one let’s use a news reporting example of the relationship between the TV News Anchor (Estimator) and the research staff/ fact checkers  (Tech Researcher/Damage Report Writer) working in the background.

The story has to be told that evening, just a few hours away and while the anchor can put together and deliver a very good story she could not do it on her own in the time allowed. The background staff can work with the raw reporting from the field and go to their many sources for the verification and additional information that will allow the story to be told accurately.  As in the medical example the related but different equally important skill sets come together to achieve the needed result, neither could do it well alone.